About County of Dufferin

• Located northwest of Toronto
• Municipality covers1,450 square kms with a populaton of 55,000
• Industry: Municipal Government

Challenges

• A file share was used to store and share documents leading to lost documents, time and multiple versions of the truth
• Thousands of doucments needed to be populated into the portal, annotated and made readily accessible and searchable while ensuring no lost documents or lenghtly search times for documents
• Needed a solution that would foster communication and collaboration between multiple, dispersed departments while retaining the organizational culture.

Solution

• SharePointHQ delivered a branded site, with a unified look and feel, and single sign-on functionality, configured to optimize SharePoint's Collaboration, Portal, Search and Enterprise Content Mangement feature groups
• Enhanced search cusomization allowed for faceted searches to be performed
• Custom workflows allowed departments to choose when to schedule announcements.

Benefits

• Improved collaboration between departments, teams and employees
• Secure, scalable, and extensible SharePoint portal that allows staff to communicate, collaborate, and continue to serve the people of the County of Dufferin
• One version of the truth for each document, versioning, check-in, check-out, permissions.  content authoring, confusion over document versions was eliminated
• Relevant, secure and user friendly intranet searches that improved the ability to find files and subject matter experts (SMEs).

Technologies Utilized

• SharePoint Server 2007
• SQL Server 2005

Services Deployed

• Enterprise Collaboration
• Document Mangement
• Records Mangement and Compliance
• Enterprise Content Search
• Corporate Intranet Jumpstarts